Held in Loa on 11/17/16. Those in attendance:
            JoAnn Davis
            Dianna Poulton
            Marcus Lewis

Meeting Minutes:

Dianna Suggested having a business spotlight Magazine
         -       Discussion of ways to get info out to all businesses

JoAnn noted that minutes have not been posted to our website
         -       Marcus said he would post minutes from now on.

Dianna asked about any conflict of interest re: her and the Farmer’s Market
         -       She asked if she should not on vote on items affecting the Farmer’s Market
         -       Tabled to discuss along with Conflict of Interest forms next month.

Discussion on Board Meetings
         -       Suggestion to hold meetings at a business each month
         -       Suggestion to go to Hanksville once a year (in Summer or Spring)
         -       Dianna asked to host a board meeting in the summer
         -       Suggestion that each Board member host at their location or be responsible for selecting 
                 the location and be in-charge of contacting the business the meeting will be held at.

Discussion on when to meet
         -       It was noted that Thursdays seem to be a bad day
         -       Decided to have board meetings on 1st Tuesday of the month in the afternoon at 2:00pm 
                 (except for July – it will be held the 2nd Tuesday of the Month)
         -       Discussion about partnering directors up to host or be in-charge of the meeting

Review of By-Laws
         -       In December we will review or read specific sections
         -       Request to have each board member to read their respective position listed in the by-laws 
                 prior to next board meeting

Next meeting will be held on December 15th at 10am (no location set)
         -       We will set a new schedule for 2017 at the next meeting.

Discussion to have 2 events (business openhouse) in February or May to invite
         -       Several perspective businesses have come to General meetings but never join
         -       The special event will be a “special” luncheon

Discussion on General Meeting:
         -       We need to have applications at each of these meetings
         -       We need to have a roll to review at the following board meeting – to see which businesses 
                  are consistently attending and to see who isn’t

Question was asked re: The Mill (need to know what there name is) – if they are a paid membership – No they are not.
         -       We need to make sure that business spotlights and general meeting locations are with paid 
                 WCBA Members

Question was asked re: Dianna’s email that is being used on mail chimp –           
        -       poultondianna23@gmail.com
        -       Marcus said he would send a test to Dianna that night

Board members were listed out:
   Francine – President
   JoAnn – Vice President
   Penni – Sec/Treasurer
   Natasha – Past President
   LeEllen – Director
   Marcus – Bookkeeper/Web
   Jessica – Director
   Rick – Director
   Dienna P – Director/Farmer’s Market Rep
   Addie M – Director
   Dina R – Director
   Don G – Director
   Marci M – Director

Discussion on how many directors we are allowed as per by-laws...
         -       As per Article VII of the By-laws (Board of Directors), “The Wayne County Business 
                 Association shall be directed by a Board consisting of Elected Officers plus no fewer than 
                 two (2) and no more than ten (10) at-large WCBA members.   Elected officers serve as 
                 Executive Board Members”
         -       We currently have nine non-elected directors.

Discussion on how to team directors together for next year:
-       JoAnn / Marci (Jan/July)
-       Don G / Francine / Rick (Feb/Aug)
-       Dianna P / Natasha (Mar/Sept)
-       Marcus / Dienna R (Apr/Oct)
-       LeEllen / Jessica (May/Nov)…May in Hanksville
-       Penni / Aidie (Jun/Dec)
-       These teams will be in charge of hosting the meeting. The Board President will still conduct and 
         will be in charge of the agenda for the meeting.

Question was asked re: which email to use for Rick – We will follow-up next meeting.

Discussion re: ratifying president for the association, the VP, and the Sec. Treasurer in the
            January Meeting. 

Discussion on the Scenic ByWay 12 Meeting.
          -       They meet the 3rd Tuesday of the month (every other month) at 1:00pm (change locations 
                  along the corridor
          -       Discussion to list on each month’s agenda and invite board members to attend
          -       JoAnn will plan to attend unless another director volunteers

Discussion on Boulder-Half Marathon / Boulder 5K
          -       We will need a special use permit
          -       Marcus will follow-up with the county to see what level of insurance is required
          -       A committee is needed for preparation to begin.
          -       Date of the Half-Marathon was tentatively set for September 16th, 2017.
          -       Originally, the Association was looking at moving this back into August – but there is a 
                  competing marathon going on during the end of August (Fishlake Marathon)
          -       Marcus to contact Adie to see about volunteers
          -       Discussion on having people that are vested in this endeavor.

Discussion on Special use permit for Farmers Market
          -       Need document from county that stipulates amounts
          -       The WCBA may want to list all events so that they are covered under one special use 
                  permit from the county
          -       Dianna expressed concern over the Town of Torrey requesting that the Farmer’s Market be 
                   required to pay a $600 event fee
          -       Dianna has asked to be on the town’s next agenda to discuss
          -       Dianna expressed that there is a conflict of interest by several members of the town board 
                  that have participated in or have supported a competing farmers market
          -       Dianna felt like she was being bullied by the town
          -       Currently the Farmers’s Market has brought in $509 in fees from vendors and has $1,232 in 
                  expenses (this does not include the amount for t-shirts)
          -       Dianna will visit w/ UDOT for permission to be on main street.
          -       Dianna to contact Health Department re: bathrooms
          -       Entrada may co-sponsor the Farmer’s Market
          -       Dianna asked that we link the Farmer’s Market facebook page to the WCBA
          -       Wayne County Site lists Farmer’s Market

It was requested to have the dual use special use permit ($25) for the Farmer’s Market and Half Marathon rather than pay for two.
          -       Discuss this issue next Board meeting

The conflict of interest statement was discussed.
          -       Bring to next board meeting and have all sign

Discussion on website
          -       Need to update homepage to be more user-friendly.
          -       No more scroll down to the bottom
          -       Add more drop down lists or links to click on rather than scrolling thru information to 
                  find what is wanted
          -       Update the directory to be a list of Specific categories and then click into them for detail of 
                  which businesses exist.
          -       Update the spotlight page to be similar to the directory – more of a list of business 
                  spotlights than a scrollable list of information

Marcus will bring a sample of the member dues letter (that is sent out at the first of each year) to the next board meeting

Marcus will bring a draft of the 2017 budget to the December meeting and will meet with JoAnn to decide on budget items for 2017.

Discussion on Redrock ladies festival – it will be discontinued this year (to be discussed in December Meeting)

Discussion on what businesses want from the association

Marcus will send survey questions out to the board to see if there is anything else they would like listed – he will then send out the survey by Monday.

JoAnn will begin organizing the January General meeting

Discussion on having a Business Open House in February and then do another in May.

Marcus will post minutes of WCBA board and general meetings on the website.

Meeting was adjourned.

 


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